Authenticity of Origin and Primary Order in Document Cataloging Journal Article

Machine summary:

One of the important and primary topics in cataloging is adherence to the principle of provenance and the original order of documents, which has more or less been noted in document centers in Iran in the last ten years, while in the world, this issue has been fully accepted for more than a hundred years. They mistakenly arranged the documents existing in the archive treasury like library books based on various subjects, so that in their view, they would facilitate the retrieval of document information more and respond to the needs of researchers in a more satisfactory manner. Accordingly, in clause four of its manual for the arrangement and description of documents, it stated: "The thematic arrangement and description of documents, or the application of personal tastes regarding the separation or mixing of pages of administrative files, whose historical sequence of pages indicates the natural course of their formation and the circulation of correspondence carried out in the current administrative process of duties and organizations, must be avoided. Therefore, the principle of preserving the original order emphasizes maintaining documents with their order at the time of production during their use and storage, and respecting provenance is based on the belief that documents can only be fully understood when their administrative context of production is found. 1 At the item or document sheet level, which are mainly donated documents from individuals, if the documents have a specific form by the creator, they should not be disrupted based on thematic separation, unless they are completely scattered, in which case they can be unified and cataloged according to date or subject.